Expo Transport: people and gear

This page is an index to other pages with the information you need (updated 2018).

The logistics of getting 20 or so cavers and half a tonne of miscellaneous gear out to Austria, on a shoestring budget with a limited number of cars, and people coming-from/going-to various places are daunting. The job mostly involves collating info and badgering people regularly. Starting early saves everyone money.

Organising transport is one of the biggest nightmares and the sooner we know who is going and when, the easier this gets. Getting a second (non- refundable) deposit off people helps to tie them down.

Routes and travel advice
Accounting and money
Organising travel
The expo handbook assumes (in places) that it is the Treasurer who organises transport; or by default it gets done by the expo leader. This is probably not a good idea and a dedicated transport coordinator should be nominated. This must be someone who has been on expo before, and who can liaise closely with the treasurer on decisions about allowable costs.

Entering data: we have had no particular problems requiring all expoers to hand-edit HTML or Markdown tables when stating their travel plans. This is somewhat surprising.

Commercial gear shipping
Rumour has it that we paid for a pallet of gear to be transported to Hilda's using a commercial courier at some point in the past.

Back to Expo Planning Guide.