Expo meeting 21st Feb 2020 (Brenden starts Lydia finishes)
Current dates for expo
18th July – 23rd august – 2 weeks in July and 3 weeks in August
Slack and mailing list if you want more info
Sending round paper to find out who’s coming to work out mentor system, give numbers and when roughly. 
Mentor scheme
To give people a point of contact and someone to show you the ropes.
Each mentor is assigned one person who’s new and one person who isn’t new to expedition but new to CUCC expo, e.g Nat and Sarah could be a mentor bc they’ve been on expos before. 
Mentors tbc
People willing to be mentors
Lydia Leather 
Mike Butcher
Sarah Parker  
Nat Dalton
Wookie
Corrin Donn
Nathan W 
Dickon 
Becca Lawson
Rob Watson 
Nadia C
If you’re coming, don’t just come for the middle three weeks. We need people for the first and last weeks for manpower carrying stuff up and down the hill.
Rob Watson has some clever objective finding stuff on slack, give it a look. 
Fleur has asks what training people want?

Computer skills – Brendan to write idiots guide to connecting to the expo repo. 
Nat says no bolting, everyone else says wtf. Nat says 121 training is better than 20,2,1. Mike says we should still do it but maybe in a better location. Nat says bolting waste of time, but he thinks he maybe chatting out of his arse. Mike thinks it’s worth it, Nat says do it on expo, Wookey says conservation is an issue. People say if you train people in caves on expo then it’s not a conservation issue, but easier to train on the surface. Mike says we do both. Lydia says cool.
Objectives
1.	To push the leads remaining in balcony, deep, mid and shallow (above 200m) medusa maze-ways. 
2.	Check if leads are real. 
Questions
Transport.
No flights! Flights bad, coaches are best and cheapest. What’s probably easiest is car lots of people in car, but people need to co-ordinate. Busses are tolerable for lots of kit according to Nat, 3 coaches around 24 hours. 
People need to give fixed dates if they’re driving to help organise lifts, drive to expo is around 12-20 hours Alice says it takes 28 hours, Dickon says go 120 on the autobahn, Lydia says stop at bivvi spots, Wookie says you need 2 drivers to make it easier. 
If you’re taking kit, you maybe get a discount. It’s up to the treasurer and expo leaders. They’ll decide on a case by case basis. Bring coos coos! 
When to confirm dates?
Before the 20th of June (training weekend)
Fees
Put down a deposit for number of weeks (previously £35 a week)
Everything gets totalled and divided between everyone depending on when they were around. 
Do we factor in tariffs?
We do not discuss leaving the EU here. 
Louise: Heard in a BMC and British canoe union meeting that we might get charged for moving shiny new equipment because of import tariffs. Solution: don’t clean your kit. 
Other business
Slack: App on phone and computer, look it up. Different chat’s for different categories e.g. food, transport ect. Message one of the Expo leaders with your email and they’ll add you. 
You need your own insurance (snow card used in past, but BCA is cheaper with better cover) Becca says Snow card prices have gone up. Nat to look into group policy. 
 
NEED A MENTOR WELL BEFORE TRAINING WEEKEND

Big Group leaves to go and see if group approaching call out are okay, now just those left discus others expo planning. 
Bolts
-	Suggested that Removeable bolts be used for bolt climbing
-	Final decision on bolts is to use stainless steal through bolts (the cheapest ones)
Other discussion 
-	Discussing how to charge nights, was decided that where you stay (top or base camp) will continue to be what you pay for i.e. you pay for your total nights at top camp and total nights at bottom camp). This needs to be updated in the Treasurer document.
-	GPF – Mikes job. Need to get hold of CUCC expo log in

-	Garlic cave – make it an object for this year to test out moving/ camping in garlic cave.

-	Becca and Wookie to contact Olly and Jenny and try and get there things at bottom camp transported back to them this summer

-	Drills currently – 6, 15 batteries, can possibly take one suss one

-	Survey, Fish face = bit of a mess, needs doing before expo, Lydia and Mike to complete

-	Tarp either needs patching or replacing – Tiger seal is suggested 

-	Discussions over how best to sort people and gear, it is suggested that by the end of April if we have definite weeks then by training weekend, we can start allocating gear to different cars/ people. Suggested That Last day of April or 1st of May is our given date for people to have their plans sorted.

-	When taking about the cave links, it is discussed that we could have a “pit stop” about an hour from the entrance of balcony and test the cave link and whether they will actually work on the plateu 

-	UNDERGROUP CAMP – Have stuff for camp ready for if it happens. 

-	STONE BRIDGE – needs another water butt on the platue to be used for rope storage and NEED A NEW GREY BOX at top.

-	SPONSERS – nothing yet, considering asking alumni? But also is pointed out by Alice that when asking alumni, need to make sure they get some kind of thank you or write up for what they have given and how its used.

-	Oxford - Rory suggests potential for Oxford to loan expo gear 

-	Jess has said that she can donate first aid kits stuff but we need to let her know beforehand! – Corin offers to be in charge of going through and doing this , Nat says first response kits are not good at all and need to be redone completely.

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-	NEXT MEETING – 25th MARCH 7pm – Video meeting

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